Welcome to the sixth annual RIDE Festival and thank you for your interest in being a vendor! Thank you for reading through this vendor info letter before downloading, completing, and mailing your application to us.
We welcome vendors who provide quality handmade or unique, creative products preferably made by artisans and crafts-persons. We encourage food vendors to provide healthful fare, and we will select an array of vendors so as not to duplicate types of food or merchandise sold. If you participated as a vendor last year, we cannot guarantee a spot for you this year, so please apply with our suggestions in mind. We are anticipating 8,000 attendees each day.
The deadline for vendor applications is February 15, 2017. Vendors will be notified of acceptance on a rolling basis. Upon acceptance, vendors will be given one week from the acceptance date to agree to or deny the offer.
- You may arrive to set up your booth starting Thursday, July 6, 2017 at 8:00 a.m. Booths must be completely set up and ready for inspection by 5:00 p.m., Friday, July 7. No exceptions.
- Food trucks are not permitted.
- Booths, including all wires, ballasts, poles, etc., must be single story and no larger than 10’ wide entrance x 20’ deep with a solid roof and four closing sides. Vendors are expected to cover the front of their booths each night. Weather may bring wind, rain, snow, and more, so please prepare your tent for all possible mountain weather. Booths larger than 10’ x 20’ must be approved by vendor coordinator. Please include special requests, with written plans, in your application.
- Booths resembling “tarps on sticks” are not allowed.
- Prep areas are provided behind each booth and vary in size depending on location. Let us know of any special prep area requests.
- You are responsible for supervising your booth during ALL festival hours. Saturday 10:00 a.m. to 10:30 p.m. and Sunday 10:00 a.m. to 10:30 p.m. Departing early is not permitted.
- Cleanliness and Safety: Each booth is required to maintain and keep a five-pound fire extinguisher with a valid inspection tag and have tie-downs for all propane tanks (approved by Telluride Fire Dept.) Food and beverage booths must comply with state (visit Colorado Dept of Public Health and Environment for more info) and county (Chris Smith 970.369.5442 or [email protected]) food handling regulations. The cleanliness of your booth is a direct reflection on the festival, so please pay close attention to your booth’s appearance.
- Vendors are required to supply their own lighting. All naked light bulbs must be screened with UL approved fixtures.
- One 20 AMP circuit will be provided per booth. If your food booth demands a 220 volt circuit, be certain to bring a voltage converter. If you require more electrical capacity, please specify your electrical needs in detail on your application. There may be additional charges.
- Craft/retail booths will be limited to one 20 AMP circuit.
- Electrical equipment and electrical conducting equipment such as power strips, multi-outlet taps, extension cords, grills, steam tables, and lighting MUST BE GROUNDED AND RATED FOR OUTDOOR USE. Extension cords should be at minimum 50 feet long and preferably 100 feet long and must be 14/3 AWG or greater. Additionally, electrical tape wrapped around each electrical connection is required to minimize short circuits.
- Should electrical capacity be exceeded or repairs be required by an electrician, you will be billed directly.
- Each vendor must provide and affix an appealing sign on their booth, preferably a banner or flag that can withstand all types of weather.
- Electric signage is not permitted including neon or flashing lights.
- Food and Beverage Vending Fee $1,250 and Craft and Retail Vending Fee $900
- Included with your booth fee are:
- Two non-transferable weekend festival passes – A limited number of additional passes for vendor employees are available. If you need to purchase additional weekend passes for employees, please make note in your application or contact Vendor Coordinator, Rasta Stevie.
- One vendor vehicle pass– This pass allows the vendor site-access to unload and load supplies all day Thursday, Friday and Saturday until 8:00 a.m. Once your vendor booth is set up, you must park your car in the vendor area until the festival is over on Sunday night after the last act. Vehicle re-entry is not permitted once the festival has begun.
- On-site primitive vendor camping– Each vendor booth is allowed two camping spaces.
- Children under the age of 12 are free when accompanied by an adult. Children must wear a weekend wristband, available at the box office. Children may enter the vendor area only through the front of your booth. Children are not granted access through other vendor entrances.
- A refundable deposit of $300 is required with this application to cover any unexpected costs due to damages or lack of cleanliness or that accrue from unpaid sales taxes to The RIDE Festival. The deposit or balance thereof will be mailed to you after the booth space has been vacated, inspected, and sales taxes have been reported and paid to The RIDE Festival staff. All vendors must submit a “Sales Tax Reconciliation Form” and sales taxes (CHECK ONLY, made out to The RIDE Festival) to the Vendor Coordinator prior to departure.
- Vendors must provide a current Certificate of Liability Insurance naming Telluride Productions LLC as additional insured for the dates of the The RIDE Festival, July 6 through 10, 2017 for a minimum of two million dollars ($2,000,000) aggregate/one million ($1,000,000) per occurrence. Upon acceptance as a vendor, a copy of this certificate must be provided to Vendor Coordinator.
- Lost or stolen merchandise or equipment is the responsibility of the vendor.
- Vendors accept responsibility, liability, and costs for any damage to booth, employees, customers, The RIDE Festival, and Telluride Town Parks.