RIDE Festival 2018 Vendor Application & Info

Welcome to the seventh annual RIDE Festival and thank you for your interest in being a vendor! The 2018 Vendor Application is available. Please be sure to thoroughly read the application as that is where you will find the most detailed description on being a RIDE Festival vendor.

We welcome vendors who provide quality handmade or unique, creative products preferably made by artisans and crafts-persons. We encourage food vendors to provide healthful fare, and we will select an array of vendors so as not to duplicate types of food or merchandise sold. If you participated as a vendor last year, we cannot guarantee a spot for you this year, so please apply with our suggestions in mind. We are anticipating 7,000 attendees each day.

The deadline for vendor applications is March 1, 2018. Vendors will be notified of acceptance on a rolling basis. Upon acceptance, vendors will be given one week from the acceptance date to agree to or deny the offer.

BOOTH REQUIREMENTS

The community of vendors at The Ride Festival contributes to the overall atmosphere of the festival therefore we will determine selection and placement of vendors in a manner conducive to the attendee’s experience. Below are booth requirements however the Vendor Application provides a more detailed description of requirements. Vendors are responsible for reading and signing off on all requirements in the Vendor Application.  When planning, please consider the following:

  • Load in begins Thursday, July 12, 2018 at 8:00 a.m. Booths must be completely set up for inspection by 5:00p.m. Vendors are accountable for setting up, furnishing, maintaining, and lighting, their respective booths. No exceptions. You will be notified in advance of your booth placement location. The Vendor Coordinator and Vendor Coordinator Assistant will be available to greet you at the entrance and direct you to your booth space.
  • Load out must be completed by Monday, July 16, 2018 at 12:00pm. All food, merchandise, trash, compostables, recyclables, wooden flooring, wooden pallets, furnishings, lighting, and all other equipment must be removed. Vendor locations will be inspected for cleanliness upon departure. Your booth area should be as clean or cleaner than when you arrived including removal of all micro-trash in your booth area. Removal/cleaning fees will be assessed and deducted from deposits if booth locations are not thoroughly cleaned.
  • Food trucks are not permitted.
  • Booths, including all wires, ballasts, poles, etc., must be single story and no larger than 10’ wide entrance x 20’ deep with a solid roof and four closing sides. Vendors are expected to cover the front of their booths each night. Weather may bring wind, rain, snow, and more, so please prepare your tent for all possible mountain weather. Booths larger than 10’ x 20’ must be approved by vendor coordinator. Please include special requests, with written plans, in your application.
  • Booths resembling “tarps on sticks” are not allowed.
  • All food vendors must provide wood flooring for their booths per county regulations. Craft and retail vendors may use wood flooring, rugs, or carpet.
  • Prep areas are provided behind each booth and vary in size depending on location. Let us know of any special prep area requests.
  • A vendor’s vehicle must be parked directly behind his/her vendor booth when possible. Vendors are permitted one parked vehicle in the park from 8am, Saturday, July 14 – 10:30pm, Sunday, July 15. Additional vendor vehicles may assist with load in from 8am, Thursday, July 12 through 8:00am, Saturday, July 14 and load out from 10:30pm, Sunday, July 15 – 12pm, Monday, July 16. Additional vendor vehicles must be parked outside of the park by 8am, Saturday, July 14. Parking is free in Town during the weekend of The RIDE Festival.
  • You are responsible for supervising your booth during ALL festival hours. Saturday 10:00 a.m. to 10:30 p.m. and Sunday 10:00 a.m. to 10:30 p.m. Departing early is not permitted.
  • Cleanliness and Safety: Each booth is required to maintain and keep a five-pound fire extinguisher with a valid inspection tag and have tie-downs for all propane tanks (approved by Telluride Fire Dept.) Food and beverage booths must comply with state (visit Colorado Dept of Public Health and Environment for more info) and county (Chris Smith 970.369.5442 or [email protected]) food handling regulations. The cleanliness of your booth is a direct reflection on the festival, so please pay close attention to your booth’s appearance.
  • Limited freezer and refrigeration space are provided. Twenty and 6 pound bags of ice will be available for purchase behind the beer booth for $6 or $3/bag respectively (price may vary.)
  • Food concessionaires and their employees are required to attend a meeting on Saturday morning with the San Miguel County Environmental Health Department for education regarding safe food handling procedures.
  • Vendors may only sell food/beverages and merchandise listed on their application. Bottled water may not be sold. Filtered drinking water will be available at the water wall station.
  • For a list of local farming & ranching vendors offering produce, meats and cheeses, please visit the Telluride Farmer’s Market vendor list.
  • Please respect trademark and patent laws. The music industry is very aware of these regulations. For more information, please visit uspto.gov.
  • Vendors are accountable for setting up, furnishing, maintaining, lighting, and breaking down their respective booths. All food, merchandise, trash, compostables, recyclables, wooden flooring, wooden pallets, furnishings, lighting, and all other equipment must be removed from the area by 12:00 p.m. on Monday, July 16, 2018. Vendor locations will be inspected for cleanliness upon departure. Your booth area should be as clean or cleaner than when you arrived including removal of all micro-trash in your booth area. Removal/cleaning fees will be assessed and deducted from deposits if booth locations are not thoroughly cleaned.

ELECTRICAL REQUIREMENTS

  • Vendors are required to supply their own lighting. All naked light bulbs must be screened with UL approved fixtures.
  • One 20 AMP circuit will be provided per booth. If you require more electrical capacity, please specify your electrical needs in detail on your application. If your food booth demands a 220 volt circuit, 3 phase, be certain to bring a phase converter as there is only single phase available at the park. An electrical contractor is available for a fee should you require additional help during the festival.
  • Please keep in mind the electrical distribution in the park is limited. Anything that can run on propane (grills, fryers, steam tables, ovens, etc.) should do so. Anything that is electric such as cell phones, grills, refrigerators, freezers, fryers, lights, steam tables, etc., please do your math on wattages. All your electrical equipment has a tag on it stating its wattage consumption.
    (Watts/120 Volts = AMPs)
    Example: If you have 5 each (100 Watt) heat lamps plus 3 (1,500 Watt) electric steam tables, that equates to 500 Watts + 4,500 Watts = 5,000 Watts. 5,000 Watts divided by 120 Volts (US Standard) = 41.66 AMPs, which is 21.66 AMPs more than the 20 AMPs you are permitted. If your electrical needs are significant, you may want to consider bringing a small, quiet generator. You must have your generator approved by the festival electrician so please include generator details on your application.
  • Craft/retail booths will be limited to one 20 AMP circuit.
  • Electrical equipment and electrical conducting equipment such as power strips, multi-outlet taps, extension cords, grills, steam tables, and lighting MUST BE GROUNDED AND RATED FOR OUTDOOR USE. Extension cords should be at minimum 50 feet long and preferably 100 feet long and must be 14/3 AWG or greater. Additionally, electrical tape wrapped around each electrical connection is required to minimize short circuits.
  • Should electrical capacity be exceeded or repairs be required by an electrician, you will be billed directly.

SIGNAGE REQUIREMENTS

  • Each vendor must provide and affix an appealing sign on their booth, preferably a banner or flag that can withstand all types of weather.
  • Electric signage is not permitted including neon or flashing lights.

GREEN REQUIREMENTS

  • The RIDE Festival supports green living and encourages vendors to do so. Everything that a vendor passes to a customer must be compostable including straws, utensils, plates, cups, lids, food containers, condiment packets, etc.
  • Prohibited products include Styrofoam, bleached paper products, aluminum foil, hard plastic, glass, and carry-in alcohol on festival grounds. There is a plastic bag ban in effect as well, so if you will need to shop in Telluride or Mountain Village, be sure to bring your own bag.
  • Although glass containers are prohibited for consumers, we understand that food vendors cannot completely avoid bringing glass containers to festival grounds. When transporting glass into, and out of the festival, please package in a safe manner. The festival grounds are located on Town Park lands, so every precaution must be taken to safely dispose of glass. Broken glass on festival fields, during or after the festival, creates a major safety concern. Please minimize use of glass and dispose of glass in the safest way possible. You are responsible for removing any micro-glass should breakage occur.
  • CRT (compost, recycle, trash) Bins are provided by The RIDE and will be easily accessible in the vendor area. You will need to provide CRT containers in your vending area and then transfer to the larger bins on festival grounds as needed. Any vendor dumping waste on the ground will be shut down immediately for the remainder of the festival.

VENDOR FEES

  • Food and Beverage Vending Fee $1,200 and Craft and Retail Vending Fee $900
  • Included with your booth fee are:
  •  Two non-transferable weekend festival passes – A limited number of additional passes for vendor employees are available. If you need to purchase additional weekend passes for employees, please make note in your application or contact Vendor Coordinator, Christin Marcos.
  • One vendor vehicle pass– This pass allows the vendor site-access to unload and load supplies all day Thursday, Friday and Saturday until 8:00 a.m. Once your vendor booth is set up, you must park your car in the vendor area until the festival is over on Sunday night after the last act. Vehicle re-entry is not permitted once the festival has begun.
  • On-site primitive vendor camping– Each vendor booth is allowed two vendor camping spaces. Additional camping is available at Telluride Town Park.  Please purchase Telluride Town Park Camping passes online at www.RIDEfestival.com.
  • Children under the age of 12 are free when accompanied by an adult. Children must wear a weekend wristband, available at the box office. Children may enter the vendor area only through the front of your booth. Children are not granted access through other vendor entrances.
  • A refundable deposit of $300 is required with this application to cover any unexpected costs due to damages or lack of cleanliness or that accrue from unpaid sales taxes to The RIDE Festival. The deposit or balance thereof will be mailed to you after the booth space has been vacated, inspected, and sales taxes have been reported and paid to The RIDE Festival staff.  All vendors must submit a “Sales Tax Reconciliation Form” and sales taxes (CHECK ONLY, made out to The RIDE Festival) to the Vendor Coordinator prior to departure.

VENDOR INSURANCE

  • Vendors must provide a current Certificate of Liability Insurance naming Telluride Productions LLC as additional insured for the dates of the The RIDE Festival, July 12 through 16, 2018 for a minimum of two million dollars ($2,000,000) aggregate/one million ($1,000,000) per occurrence. Upon acceptance as a vendor, a copy of this certificate must be provided to Vendor Coordinator.
  • Lost or stolen merchandise or equipment is the responsibility of the vendor.
  • Vendors accept responsibility, liability, and costs for any damage to booth, employees, customers, The RIDE Festival, and Telluride Town Parks.

VENDOR SALES TAX

  • All merchandise, food and beverages sold by vendors at The RIDE Festival must include sales tax.
  • Food and beverage vendors are required to pay 10.4% sales tax on gross sales, broken out as 4.5% to the Town of Telluride, 2.0% Telluride Excise Tax, and 3.9% to the State of Colorado.
  • Craft and retail vendors are required to pay 8.4% sales tax on gross sales, broken out as 4.5% to the Town of Telluride and 3.9% to the State of Colorado.
  • All vendors must report gross sales to The RIDE Festival. Sales taxes are due by 12:00 p.m. on Monday, July 16, 2018 or prior to your departure. Please make checks payable to The RIDE Festival. Cash payments will not be accepted. If you have a local sales tax license, you may remit your taxes directly to the state.
  • It is the vendors responsibility to keep and preserve suitable records of all sales made by the vendor for possible inspection by the Town of Telluride Town Manager or finance office.

TELLURIDE AREA LODGING AND CAMPING